Archive and share your publications

Green Open Access

| Research Support | Communicating Research | Open Access Publishing | Archive and share the final author’s version

Archive and share the final author’s version of your publication

Maastricht University is an advocate of Green Open Access and adopted a green open access policy on 28 February 2019.

If an article is not published Open Access, Maastricht University expects the corresponding author to submit the final author’s version (AAM) of that article to the Institutional Repository of Maastricht University (Pure) immediately after publication.

The University Library will append this PDF to the publication record in Pure and make the author version available with the correct license for access and reuse. The library will disclose and share the PDF via Maastricht University Research Publications after the expiry of the embargo period.

1. Publish

You want your article to reach a wide audience in and outside academia. However, Gold Open Access is not always possible.

2. Submit

Submit your author’s accepted manuscript (AAM) to the Institutional Repository of Maastricht University (Pure).

3. Share Green

Maastricht University Library takes care of registering and sharing your Green Open Access author’s version with the world to find, download and read if access to the published version is prohibited.

UM Library mediated deposit and sharing service

The University Library takes care of the workflows and the legal formalities and provides all necessary support:

  • adding the correct metadata to make the output findable
  • adding the submitted publication to the Institutional Repository of Maastricht University (Pure) to make the output accessible
  • checking the submitted output format to make the output interoperable
  • taking care of embargo periods and copyright notices to make the output as reusable as possible.

All research outputs are registered in Pure and appear in Maastricht University Research Publications (Pure). And from there in all the major indexes and search engines. This ensures the accessibility of the research output for everyone in the world, in some cases after an embargo period.

Embargos

In most cases, publishers require an embargo period before you can self-archive your publications.

You can submit your Author’s Accepted Manuscript (AAM) as soon as possible after acceptation and the library will make sure that the publisher’s requirements are observed. Your AAM will be made discoverable on the Internet and publicly accessible in Maastricht University Research Publications after the embargo period has ended. In combination with the already available information about the article and a link to the published version.

You can check publishers’ copyright and self-archiving policies via the OA Journal Browser or the SHERPA/RoMEO database.

You share, We take care!

Alternatively or in addition to Green Open Acces via final author’s versions (AAMs), Maastricht University also offers to share the published version via the VSNU initiated “You share, We take care!” initiative.

The Dutch Copyright Act (Taverne amendment) allows you to share your paywalled articles as a PDF of the published version (Version of Record, VoR) and make them accessible to the world.

And even better…. The University Library does this for you!

You only need to send in the consent form once and from that moment on, the library will ensure that your past and future paywalled publications are disclosed correctly via Maastricht University Research Publications (Pure), 6 months after publication. And from there in all the major indexes and search engines. And when you want to make an exception for certain titles, just let us know.

In the case of participation and sharing the publisher’s version, remember that you already signed over your copyright to the publisher. This will not change. However, the Dutch Copyright Act allows you to share this version with the world six months after publication. This might be the reason you choose for both approaches: uploading your final author’s version (AAM), to make sure fellow researchers can read and reuse your work AND let the library share the publisher’s versions  to give researchers, specialists, and the rest of the world access to your work as it is published.

More about “You share, We take care!” and to sign up for this service.

Want to submit your Author’s Accepted Manuscript(s)?

Click the button below and follow the instructions to send in your AAM’s. The library will check the documents and append them to the article records in Pure, after setting the correct embargo and copyright statement. After disclosing your author versions, people can find them in UM Research Publications, but also via Google Scholar, Unpaywall and other scholarly search engines and indexes.

Self Archiving - Green Open Access - Maastricht University

Service specialist

Chantal Machiels

Research Publications Officer
 (043) 38 85088
contact

Ron Aardening

Scholarly Communications & Publishing Officer
 06 2222 7136
contact

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Page information

Share your publications!

Submit your final author's version - AAM

Use this form to submit the Author Accepted Manuscript (AAM, final author’s version) of your peer-reviewed article (PDF) in Pure. The library will take care of the registration in Pure, including uploading the PDF.

  • About you, the (co-)author

  • Please tell us who you are. Your name and UM/MUMC+ email address will do.
  • About your article

  • Please help us to deposit your article by filling out the requested information.
  • Drop files here or
    If your publication consists of more files or you want to add a cover or media, you can upload more than one file.
  • including remarks on Open Access/copyright/embargo periods.

Do not send the final published manuscripts or proof copies.

FAQ – Archive and share the final author’s version of your publication

What is Green Open Access?

Green Open Access (also called ‘self-archiving’) refers to making a version of work (usually the author’s accepted manuscript) available in an Open Access repository. These can be institutional repositories such as Maastricht University Research Publications (Pure) or subject-based, such as arXiv, PubMed Central, RePEc or SSRN.

Depending on the journal or publisher, there might be different conditions attached to this ‘Green’ route, such as which version can be used (often the accepted rather than the published version) and an embargo (a time during which the manuscript cannot be made publicly available after publication).

Placing work in ResearchGate or Academia.edu is not considered to be Green Open Access and is usually disallowed by publishers.

What is Gold Open Access?

Gold Open Access means that your publication is made freely available to everyone by the publisher immediately at the time of publication via the journal’s website.

Gold Open Access can be considered to be ‘born Open Access’. Open Access journals often (but not always) charge a fee for publication.

Gold Open Access usually implies that you apply a Creative Commons licence to your paper.

Please note that Maastricht University has no central budget to pay for Gold Open Access (APC). However, we do have arrangements with many publishers that grant you discounts up to 100% on the APC.

  • More information about the publishers that provide discounts: OA Publishing deals
  • Find the journals of your choice and find out the discount rate and the Green Open Access possibilities: OA Journal Browser
What is a hybrid journal?

Hybrid journals are subscription journals that charge an extra fee (APC) to make a specific article Open Access while the remainder of the journal remains behind a paywall.

This type of Gold Open Access is always accompanied by a fee. However, we do have arrangements with many publishers that grant you discounts up to 100% on the APC.

 

  • More information about the publishers that provide discounts: OA Publishing deals
  • Find the journals of your choice and find out the discount rate and the Green Open Access possibilities: OA Journal Browser
What is the author's accepted manuscript (AAM)?

The author’s accepted manuscript is the final author-created version of the manuscript, which includes any changes made after peer-review and has been accepted for publication by the journal.

Documents that have been typeset or copyedited by the publisher (such as proofs or the final published version) are not AAMs, but if you wrote your article in a publisher-supplied template then that is acceptable.

manuscript-versions-infographic

Click image to enlarge

via University of Cambridge

When do I need to upload my final author's version (AAM)?

As soon as your peer-reviewed manuscript has been accepted, upload it.

The University Library will take care of setting the right embargo (if any) and attributing the right license.

What file formats do you accept?

We typically prefer PDF files, but if your manuscript or supplementary information file is in another format send it through and we will work it out.

  • When you convert a Word document to PDF, make sure the metadata of that Word document are complete (Title, author, etc.).
  • When you create a PDF, make sure you choose the best version and do not protect the PDF, because this prevents interoperability and reuse.

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