Open Access guide

 

1.Open Access #

Open Access is part of Open Science. The aim of Open Science is transparency during the complete research process, for instance by sharing and re-using research data.

Open Access is a broad international academic movement that seeks free and open online access to academic information. Open Access (OA) means unrestricted online access to your writings.

Open Access and the UM reader

Open Access offers you free, immediate, online availability of scientific information like research articles. For staff and students from Maastricht University (UM) there are no costs involved. Payment for reading full text is arranged through licensing arrangements the UM Library made with publishers.

Open Access and the UM author

UM scientists who want to publish Open Access because of the greater reach for their article, and because their publications will be better found and cited, often had to pay for Open Access publishing. A fee paid to the publisher to make an article free at point of access has been called APC (article processing charge).

Thanks to negotiations in recent years, university libraries have included Open Access in many licensing agreements with publishers. As a result, scientists employed by Dutch universities can publish Open Access in many journals without paying APCs.

Open Access for UM in general

Open Access creates a greater public visibility of all research at UM. Greater accessibility of research could attract new research students, or help start new collaborations.

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Last updated on Thursday 30 November 2017

1.1.Open Access developments in the Netherlands #

Current information on the advantages of Open Access (OA) to publicly financed research and all Dutch OA agreements with individual publishers can be found on the Dutch National website http://www.openaccess.nl/en/ .

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Last updated on Monday 4 September 2017

1.2.Pros and cons of Open Access #

The greatest benefit of Open Access is that it enables the results of scholarly research to be disseminated more rapidly and widely.

It is only in the longer term that Open Access publication brings you concrete benefits. This can affect the priority that you attach to switching to this publication model.
Read all about advantages and disadvantages you may experience 

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Last updated on Monday 4 September 2017

1.3.Troubled by misconceptions? #

Open Access is widely known but it is still held back by some misunderstandings. Read more about often-heard myths in the following article.

https://library.maastrichtuniversity.nl/five-myths-open-access-debunked/ 

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Last updated on Monday 4 September 2017

1.4.Look out for questionable OA publishers! #

Keep control over your scholarship

It is important to avoid predatory journals. These journals take away your control over your scholarship.

Do you have any doubts or questions?

Do you know the editors of the journals and/or some authors who have published in the journals you selected? When in doubt, we advise you to trace or contact them.

How can you be sure you can trust a particular journal? Follow the ‘Think Check Submit check list to verify you choose trusted journals for your research.

Warning signs

If you are thinking of submitting an article from a journal that meets a number of criteria on the list below, we recommend doing more research about the journal first. How do you spot predatory journals? Here are a few warning signs:

1. Take a close look at the publisher’s website:

  • The journal asks for a submission fee instead of a publication fee or tries to keep the copyright to authors’ work
  • The publisher promises you that papers will be published at a certain time, but this is not consistent with its outdated website
  • The editorial board is relatively small or ‘coming soon’
  • A single publisher releases an overwhelmingly large suite of new journals all at one time
  • The ‘look and feel’ of the website is poor
  • The journal title notes an affiliation that does not match its editorial board or location
  • There are fundamental errors in the titles and abstracts
  • The content of the journal varies from the title and stated scope

2. Pay attention to these questions:

  • Can you find the articles from the journals in reliable databases such as Web of Science (Thomson Reuters), Scopus (Elsevier), Directory of Open Access Journals or a database in your own discipline?
  • Is the publisher clear about peer review and the costs of Open Access?
  • Is there a registration number (ISSN) of the journal on the website?
  • Is the publisher or editor a member of COPE, Committee on Publication Ethics or do they follow its guidelines?
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Last updated on Monday 4 September 2017

1.5.OA publishing channels #

Why choose Open Access (OA) as a publishing method?

  • OA meets grant requirements
  • OA is associated with greater Web visibility
  • OA journals may be peer reviewed
  • OA boosts the speed of dissemination of your publications
  • OA increases your article citations as evidence is developing that greater visibility of research boosts your citation frequencies.
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Last updated on Thursday 30 November 2017

1.6.Types of Open Access: What to choose? #

There are two complementary business models of OA: the so-called ‘golden’ road and the ‘green’ road:

  • The ‘golden’ road is the same as paid OA.
    The ‘golden’ road consists of pure and hybrid OA journals. Both categories do not charge readers or their institutions for access
  • The ‘green’ road to OA is the strategy that uses archives or repositories like Research Publications .
    The ‘green’ road only requires you to retain rights to allow self-archiving, and to deposit your work in a digital repository. Repositories do not act as publishers. Rather, they provide access to some version of papers either before they are submitted for publication in a journal or at some point after they have been published, usually subject to an embargo period.

Other factors to consider – next to the speed of dissemination – when choosing a journal are:

  • Institutional self-archiving policy to store and disseminate articles and other publications through the institutional repository
  • The publisher’s copyright policy and business model
  • The author or article processing charges of the journal.

Citation databases such as the Web of Science, are used to determine the research impact. For this reason, many researchers prefer OA journals which are also indexed in citation databases.

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Last updated on Thursday 30 November 2017

1.8.What are APCs? #

Hybrid journals are subscription-based journals which make individual articles immediately available to the public if you pay an additional open-access fee. The fee paid to the publisher to make an article free for the reader has been called an APC (article processing charge). With APCs you buy the right to publish an exact copy of the final version of an article.

Open Access journals that are part of national Big Deals with publishers are free of APCs. UM Library has Big Deals with many publishers. The UM situation has been specified for individual publishers.

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Last updated on Thursday 30 November 2017

1.9.Funding #

NWO

Conditions for new calls for proposals have been changed by the Netherlands Organisation for Scientific Research (NWO). All funded research for which the calls were issued after 1 December 2015, must be immediately made accessible to everybody via Open Access (OA) publications. The granting conditions for calls published before this date and current research projects remain the same. Read more .

European funding

  • The European Union has also made open access publishing mandatory for research funded by grants through the Horizon 2020 programme 
  • Are you a researcher, partner or coordinator in a FP7 project that has recently finished or is approaching its end-date? Your forthcoming peer-reviewed Open Access publications could be eligible for funding. Read more 
  • Read more on OA funding on the Dutch National OA website

 

Further reading

 

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Last updated on Thursday 11 January 2018

2.Journals & publishers #

Check the OA journal browser  for the current overview of journal titles and the possibilities to publish Open Access.

The UM Journal Browser is derived from the national open access journal browser. You can see which journals offer open access publication and which arrangements (such as APC discounts) are in effect.

The Association of Universities in the Netherlands (VSNU) (UM included) have negotiated deals with several publishers, as a result of which no Article Processing Charges (APCs) are due (100% discount). Local agreements between Maastricht University Library and publishers are also included in the browser.

Information about all Dutch OA agreements with individual publishers can be found on openaccess.nl .

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Last updated on Wednesday 25 July 2018

2.1.OA journals and publisher policies #

  • Directory of Open Access Journals (DOAJ): Lists almost 10.000 OA journals
  • SHERPA/RoMEO : lists publisher copyright and self-archiving policies. To see what publishers allow in terms of self-archiving, check the publisher or journal name in this directory. Listings also indicate whether or not the publisher has a “paid access” option with direct links to the specific publisher policies on paid access
  • ROAD Directory of Open Access scholarly Resources : gives access to OA scholarly contents via a single access point. ROAD can be searched by country, subject, indexing/abstracting service etc.

OA articles can also often be found with a web search, using any general search engine or those specialised for the scholarly literature, such as OAIster and Google Scholar .

To find OA journals with a Journal Impact Factor in a specified discipline, use the Web of Science .

Many funding agencies like the European Commission and the Dutch NWO organisation support OA. For a list of research funders’ OA policies, consult SHERPA/Juliet .

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Last updated on Thursday 30 November 2017

2.2.How to select the right journal? #

Sharing research results with the world is key to the progress of your discipline and career. But with so many publications, how can you be sure you can trust a particular journal? Follow the ‘Think Check Submit’ check list to verify you choose trusted journals for your research.

  

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Last updated on Monday 4 September 2017

3.Individual publishers free of charge or giving a discount #

Overview of the agreements between Maastricht University and individual publishers with regards to the coverage of Article Processing Costs (APC).

 

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American Chemical Society
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biomed central
BioMed Central
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Cambridge University Press
Cambridge University Press
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De Gruyter logo
De Gruyter
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Elsevier logo
Elsevier
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Emerald
Emerald
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karger logo
Karger
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wolters-kluwer
Lippincott Williams & Wilkins - LWW
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Open Library of Humanities
Open Library of Humanities
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oxford-university-press-logo
Oxford University Press
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springer logo
Springer
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Taylor & Francis
Taylor & Francis
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Thieme logo
Thieme
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Last updated on Friday 10 November 2017

3.1.American Chemical Society 2017-2021 #

acs-logo

  • Corresponding authors whose articles are accepted by ACS, will be granted automatically an ACS AuthorChoice Open Access License CC-BY-NC-ND. A corresponding author participates in the OA program, for a journal article, if he/she provides to ACS, at submission, an institution name, and an email address extension, which should be associated with the institution.
  • If an author did not use an email extension associated with their qualifying institution (for example gmail), or did not pick the proper institution from the drop down list, the article will not be published as OA.
  • The involved institution will be able to request the article to be published in OA until three months after acceptance.
  • The agreement covers all 57 ACS subscription titles.
  • More information needed? Please, go to ACS Funding Agreement with Partnering Dutch Universities.  

 

 

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Last updated on Monday 4 September 2017

3.2.BioMed Central #

biomed central

Maastricht University has a supporter membership at BioMed Central . This membership entitles researchers and students to a 15% discount on the author’s fee. Just select Maastricht University or MUMC+ in the drop-down menu. The publisher will apply the discount automatically. You will find more information about this discount on the BioMed Central website.

 

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Last updated on Monday 4 September 2017

3.3.Cambridge University Press 2017-2020 #

There is an agreement with Cambridge University Press (CUP) to publish Open Access in 339 hybrid and 17 full Open Access journals. All titles are included in the title list [PDF]. A number of journals (especially society journals) are excluded from the deal, but corresponding authors can always ask if their article can be accessed without further charges.

The entry date for acceptance of Open Access articles is 1 June 2017 and the duration of the agreement is three years from this date; thus until 1 June 2020.

After an article has been accepted, the corresponding author may indicate under which affiliation he/she submitted the article; CUP will know that the author is entitled to APC remission; an ‘Apply Discount’ button appears that the author must click to confirm.

 

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Last updated on Monday 4 September 2017

3.4.De Gruyter 2016-2018 #

De Gruyter logo

  • Corresponding authors of Dutch universities receive 20% discount when they publish in the De Gruyter Open Access Institutional Member Scheme.
  • De Gruyter Open member institutions and their affiliated authors are entitled to benefit from a 20% discount on Article Processing Charges (APCs). The portfolio available to Dutch scholars consists of over 500 OA peer-reviewed journals.
  • Please contact our OA specialists to find out about the current procedure.

 

 

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Last updated on Monday 4 September 2017

3.5.Elsevier #

Elsevier logo

 

Current agreement: 2016-2018 (extended until end 2019)

Elsevier has established an agreement with the VSNU to help Dutch authors publishing OA in Elsevier journals.

License and conditions

  • All accepted articles by a corresponding author of Dutch universities in the selected +1600 hybrid and +250 open access journals by Elsevier are eligible for open access publication without extra cost.

    N.B. For journals included by Elsevier on 1 July 2019, the APC discount conditions only apply to articles submitted after that date.

How does it work?

  • Indicate in the workflow module that your research was conducted at Maastricht University.
  • Then choose the Gold Open Access option.
  • Indicate that you opt for a CC-BY license.
  • See the workflow documentation for further explanation.

More info

 

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Last updated on Thursday 22 August 2019

3.6.Emerald #

Publisher: Emerald Publishing group
Current deal duration: 2019-2020
Current situation: all 55 vouchers (for the year 2019) have been used; there is 1 APC voucher left for the Emerald Open Research Platform

 

Terms and conditions

  • Emerald will issue 55 open access vouchers to authors at Dutch universities in 2019. In 2020 that will be 57 vouchers. All 2019 vouchers have been used.
  • These vouchers can be used for publication in open access of one article in all journals issued by Emerald. The vouchers are valid for hybrid as well as full open access journals.
  • Every year the Dutch universities receive 14 extra vouchers. These can be used for publication on the EOR Emerald Open Research Platform with open peer review. Every Dutch university can yearly make use of one voucher for EOR.
  • Unused vouchers can not be taken forward to the next year.

 

How does it work?

 

More information, support & contact

 

 

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Last updated on Monday 11 November 2019

3.7.Karger #

karger logo

2019-2021

  • No publishing fee in all journals for authors of Maastricht University and 9 other Dutch universities.

 

License and conditions

  • Ten university libraries including Maastricht University have an agreement with Karger.
  • Researchers affiliated with Maastricht University (UM) and Maastricht University Medical Centre (MUMC+) may publish at no additional cost (no APC) in all Karger journals as the corresponding author.

 

How does it work?

  • Always use your affiliation email address
  • Verification must be done by the Validation Officer of the library within three days after Karger sends the mail with the request of the corresponding author.
  • Authors automatically use a CC-NC-ND 4.0 license.

 

More information

 

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Last updated on Monday 24 June 2019

3.8.Lippincott Williams & Wilkins #

wolters-kluwer

Information for Maastricht University and MUMC+ researchers about Open Access publishing free of charge in Lippincott Williams & Wilkins LWW.

 

Lippincott Williams & Wilkins (LWW), established 1998, is an imprint of the publishing conglomerate Wolters Kluwer. Under the LWW brand, Wolters Kluwer publishes scientific, technical, and medical content such as textbooks, reference works, and over 275 scientific journals (most of which are medical or other public health journals). Publications are aimed at physicians, nurses, clinicians, and students. Corresponding authors of articles from Dutch Universities will be able to publish their article free of charge, without Article Processing Charges, in Open Access in more than 200 hybrid journals.

 

License and conditions

 

How does it work?

  • LWW will recognize the corresponding author as a researcher of a Dutch university, based on e-mail affiliation; authors should, therefore, use their institutional email address.
  • Once the article is accepted for publication, the author is requested by LWW to request an APC waiver code via the Open Access support team of the library. This code can be used in the LWW payment system, which allows you to publish open access free of charge.

 

More information

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Last updated on Thursday 2 May 2019

3.9.Open Library of Humanities #

Open Library of Humanities

Any researcher should just go to the specific OLH journal or OLH-sponsored journal  of their choice and submit as usual. There will be no fees.

Please contact our OA specialists to find out more about the current procedure.

 

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Last updated on Thursday 12 October 2017

3.10.Oxford University Press (OUP) #

oxford-university-press-logoOxford University Press (OUP) is a major publisher of academic journals, both in the sciences and the humanities. OUP publishes also hundreds of journals on behalf of learned societies. They publish also thousands of scientific books each year. It is the largest university press in the world and the second oldest. It is a department of the University of Oxford and is governed by a group of 15 academics appointed by the vice-chancellor. OUP is located on Walton Street in the suburb Jericho.

  • Deal duration: 2019-2020
  • Status license: Current

 

License and conditions

  • The agreement for publishing in open access is put into action for 2019 and 2020 for around 322 hybrid journals of OUP. Society owned titles are not included in the deal.
  • Corresponding authors of all Dutch universities and UMC’s can make use of it, except authors from TU Delft and TU Eindhoven.
  • Corresponding authors must be affiliated to one of the Dutch universities.
  • Yearly, all participants together are allowed to publish a maximum of 760 articles.

 

How does it work?

Step1
Upon receipt of a manuscript into production at OUP, the corresponding author will receive a welcome email from the OUP Production team, inviting them to log into OUP’s online licensing and payment system, Author Services, to sign a license to publish and arrange payment for any associated publication charges.

Step 2
The corresponding author will log into Author Services via their Oxford Academic account using the unique link provided in the welcome email.

Step 3
The corresponding author will be presented with the available license options for the journal in which their article is due to publish. In order to request payment of the open access charge from the VSNU/Maastricht University fund, the corresponding author will need to sign an open access license and will be asked to confirm that they have read the Author Copyright Agreement and will pay any applicable charges. They will then be presented with the associated open access charge.

[Please note: although the author will be asked to confirm that they will pay the applicable charges to have their manuscript published under the open access model, they will not have to pay the open access charges themselves, provided a) they are eligible, b) there are sufficient funds available at that time.]

Step 4
The corresponding author should select ‘Dutch universities and academic hospitals’ from the dropdown list of institutions beneath ‘Open Access Prepayment Account’ on the Article Charges page, check the ‘Refer Charge?’ box next to the open access charge, and then click ‘Refer Charges’ at the bottom of the page.

[Please note: ancillary publication charges, i.e. page, colour, offprint, and single issue charges cannot be referred to the ‘Dutch universities and academic hospitals’ – the author will need to arrange payment for these charges via another method, i.e. credit/debit card or invoice.]

The corresponding author can then provide additional information, i.e. Original Research Funder, and Grant Number, before reviewing the charges to be referred and completing the referral. The corresponding author will be redirected to the Article Charges page, on which they can choose to cancel the referral or they can arrange payment of additional charges.

Step 5
The corresponding author will receive an email informing them that the open access charge has been successfully referred for review by the account holder [Maastricht University]. Once the account holder has reviewed the request, the corresponding author will receive an email informing them of the outcome. If the request is approved, the OA charge transaction is complete. If the request is rejected, the open access charge will be returned to the corresponding author for them to arrange payment via another method, i.e. credit/debit card, or invoice.

 

More information

  • Overview of OUP-journals via our OA Journal Browser
  • More information from OUP about this deal is available on the website of Oxford University Press.
  • Maastricht University researchers can contact a publishing specialist via the support desk at the bottom of the page
  • For general information with regards to Open Access publishing, you can contact our Scholarly Communications & Publishing Officer, Ron Aardening.
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Last updated on Friday 19 July 2019

3.11.Sage 2017-2019 #

sage logo

  • The corresponding author should be recognised as a researcher of a Dutch university, based on a proper e-mail affiliation.
  • The 100% discount applies for 786 subscription titles, covered by the current overview of journal titles with a nationwide Open Access discount. Please visit the National agreements page  for more information and/or download the title list compiled by SURFmarket for an overview.
  • Sage has to ask for permission for the 100% discount to learned societies, who take advantage of the Sage platform. This applies for 40 journals, identified by the addition: “ask the library”.
  • After acceptance of the paper, the author will receive an e-mail from Sage with a form about the nature of the Dutch agreement. As next step, an application form must be filled in and returned immediately in order to publish the paper OA without cost. On the form, you will be asked for a code which you do not need to fill in.
  • Corresponding authors from Dutch Universities can request a discount of 20% for around 80 full OA journals. When APC payment is requested, authors should first contact OA support team for the APC discount code. Dependent on the journal, the author should reply to the payment email with the code (citing the VSNU deal, if possible) or if the payment system allows the code input, the code can be used to automatically claim the discount. The code should be provided at the right moment (as described above). The discount cannot be given with retroactive effect.

Please contact our OA specialists to find out more about the current procedure.

 

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Last updated on Monday 4 September 2017

3.12.Springer #

springer logo

Information for Maastricht University and MUMC+ researchers about Open Access publishing free of charge in Springer Nature journals

 

Maastricht University and MUMC+ corresponding authors can publish open access free of charge in more than 1.800 Springer Nature journals within the Springer OpenChoice programme.

Note: The number of articles under the agreement for 2019 has been reached. New accepted articles can no longer be published in open access free of charge from 9 December to 31 December 2019.

If your article gets accepted between now and 31 December, please contact open access specialist, Ron Aardening, for information and solutions.

 

License and conditions

  • Articles by corresponding authors from Dutch universities and the KNAW will be published in open access, at no cost to the author.
  • The agreement applies to some 1,850 journals within the Springer OpenChoice programme, with the exception of titles from learned societies, BioMedCentral and SpringerOpen.
  • There is a maximum of 2,080 items. If this number is reached Springer will terminate the agreement and items will no longer be eligible for open access.
  • Deal duration: 2018-2021

 

How does this work?

  • At article acceptance, you will be asked to confirm your affiliation by choosing it in the “Special Affiliation” drop-down menu and agree to the open access copyright and license terms.
  • The selected institute will verify your affiliation.
  • You don’t need to pay an article publishing charge (APC) to claim your Open Access licence.

 

More information

 

 

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Last updated on Monday 9 December 2019

3.13.Taylor & Francis #

Information for Maastricht University researchers about Open Access publishing free of charge in Taylor & Francis journals

 

As of 2016, Maastricht University and MUMC+ corresponding authors can publish open access free of charge in more than 2.300 Taylor & Francis and Routledge Open Select journals.

This is the result of a national deal between VSNU on behalf of all Dutch universities and Taylor & Francis.

 

License and conditions

  • The agreement is valid for original research papers submitted to about 2.300 Taylor & Francis and Routledge hybrid journals.
  • Corresponding authors connected to a Dutch university or University Medical Hospital will be able to publish open access free of charge in these journals.
  • Some articles which are not original research papers, such as Editorials, Announcements, and Book Reviews, are not covered by this OA publishing agreement.
  • Deal duration: 2018-2020

 

How does this work?

  • After the publisher has accepted the paper, he will invite the corresponding author to publish in open access.
  • Select the Creative Commons license of your choice.
  • You don’t need to pay an article publishing charge (APC) to claim your Open Access licence.

 

More information

 

 

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Last updated on Wednesday 13 March 2019

3.14.Thieme 2016-2018 #

Thieme logo

Corresponding authors can benefit from a discount of 25% on the APC’s for around 50 Thieme journals. [PDF ]

Due to this discount, corresponding authors of Maastricht University do not pay € 2.500 but € 1.875.

More information on the Thieme website  .

 

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Last updated on Monday 4 September 2017

3.15.Wiley 2016-2019 #

John-Wiley-and-Sons-logo

The Association of Universities in the Netherlands (VSNU) and scientific information provider Wiley have reached a Combined open access and subscription agreement between Wiley and Dutch universities of approx 1400 scientific journals and the opportunity to publish articles OA in a set of journals, without additional costs for the researcher submitting the article.

Wiley also publishes 60 full OA journals; these are not covered in this agreement. A researcher can of course still make an individual decision to publish in one of these 60 full OA journals. However, as they are not part of this deal, charges will need to be paid by the researcher as an additional fee.

Publish OA with Wiley : corresponding authors of Dutch universities should indicate when their article has been accepted, that the article must be published in OA. This goes without extra charges for the authors. Authors need to choose this OA option in the publication process. At the moment an author receives a message that his or her article has been accepted, the Wiley “author services pages” show how the author can select this option (see ‘Steps-for-Authors Flyers’ ). The APC (article processing charge) is also presented on this page. The author needs to select in the drop-down menu (Funder / Institution payment) his or her Dutch university, thereby indicating that the APC is covered (via the UKB/VSNU agreement).

 

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Last updated on Monday 4 September 2017
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Contact & Support

For questions or information, use the web form to contact an Open Access specialist.

 

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