Doctoral thesis submission

Research Support - Register and deposit output

Research Support | Register and deposit output | Submit, deposit and share your doctoral thesis

Submit, deposit and share your doctoral thesis (dissertation)

Submit an e-version of your doctoral thesis to the library to comply with UM regulations to obtain your doctoral degree.

As you are about to finish your PhD at Maastricht University, you are required, by article 27 of the “Regulations for obtaining the doctoral degree Maastricht University” [PDF], to send a digital copy of your doctoral thesis to the Maastricht University library, at the latest three weeks before the date of the degree ceremony.

Submit your doctoral thesis in two steps

Follow steps one and two to submit, deposit and publish the e-version of your doctoral thesis. Optional steps are requesting a DOI or an ISBN for your work.

1. Statement of approval and embargo

Before submitting your doctoral thesis, please download the statement of approval [PDF] and let your supervisor fill in what applies to your doctoral thesis.

When signed by your supervisor, you can upload this file together with your doctoral thesis in the submission form (step 2).

For more information about publisher’s policies for unpublished articles, see our Copyright Information Point.

2. Submit your doctoral thesis

Please complete the form and submit the following documents:

  1. The thesis [PDF]
  2. The propositions as a separate PDF
  3. The summary as a separate PDF
  4. The cover as a separate JPG image file
  5. The signed Statement of Approval


MM slash DD slash YYYY
Could you provide us with a short summary (+/- 150 words) of your PhD research? This summary must be understandable for someone who is not trained in your field – so no professional jargon. (For those that speak Dutch, could you provide this summary in both Dutch and English? This is for us to ensure that the correct terminology is used in both languages.)
Drop files here or
Accepted file types: jpg, pdf, tiff, Max. file size: 64 MB.
    Please upload your PhD Thesis, Cover, Propositions and a Signed Statement of Approval
    You can send us a WeTransfer link to your files, when your files are too big to send via this form.

    Option: request a DOI to include in the hard-copy

    When the date of your defence is set, we will prepare a DOI (Digital Object Identifier, a unique and persistent link to your work) for registration which will refer to your doctoral thesis on the Research Publications portal. We will register and activate this DOI after you submit a digital copy of your doctoral thesis.

    If you want to include your DOI in the hard copy of your dissertation, we can send it to you before printing. Please send your request to after your defence date has been set.

    From a scholarly communication point of view, you should use your DOI in your communication and online to link to your dissertation instead of sending files. This will add to your visibility and reputation.

    Option: request an ISBN for your dissertation

    Maastricht University PhD students can request the library to register an ISBN for a doctoral thesis. There are no costs involved.

    For more information, visit:

    More information

    Worldwide dissemination

    The repository team will archive and publish your dissertation online via the research portal: Maastricht University | MUMC+ Research Publications and share the metadata via Narcis (Dutch research output index) and OAlster (international open-access index). Google Scholar, Unpaywall and ORCID also index the research publications portal.

    Research Data Storage

    To find more information about storing your research data, see the Publishing and Archiving guide via the UM Research Data Management portal.

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