Borrow a Smartphone Kit

You can use your own smartphone to record your video. Most smartphones nowadays have perfectly good camera’s that will ensure quality image. The University Library has several Smartphone Kits available that you can borrow, that will enhance the quality of your smartphone recordings. Find out more about what is in the kit and how to book it, by navigating the toggles below.

Book a Smartphone Kit

There are 3 kits available at the Inner City Library, and 1 at the Randwyck location. You can borrow a kit for 72 hours at a time using your UM card. Opening hours for picking up and returning the kit are Monday to Friday from 08.30 to 17.00.

It is highly recommended to reserve a kit in advance, to ensure one is available at the time you need it. To book a kit, use the Ask Your Librarian tool. Make sure to include whether you want to have a kit ready for you at the Inner City Library or the Randwyck location, and pick up the kit at the Library Information Desk at your booked time.

Instructions & content

In these kits, you find:

  • a small rig (a handheld tripod to stabilise your phone, creating less shaky images);
  • a light;
  • a semi-professional microphone (for clear sound and to reduce background noise). Note that this is a directional microphone, meaning that you need to point its tip to the source of the sound in order to get the best results.

The kit comes in an easy-to-carry flight case and includes an instruction leaflet. Please make sure to take care of the equipment so that the next user can work with the kit as well. Report any damages that may occur when returning the kit at the Library Information Desk.

Want to see what all this equipment looks like? Find the unboxing video by following this link.

Use the DIY Video Studio at the Inner City Library

At the Inner City Library, you can find our own DIY Video Studio, available for all UM students and staff. In this studio, you can record your lecture or presentation with a “plug-and-play” concept. It is easy to use and results in a professional-looking video with clear image and sound. You only need your PowerPoint presentation!

Book the Video Studio

You can book the video studio through the UM Resource Booker. Go to Inner City Library: Special Facilities, and select the DIY Video Studio. You can book the studio maximum three weeks in advance. At the start of your chosen time slot, pick up the key at the Library Information Desk. They will also explain where you need to go.

For staff/teachers only: if you want to book the studio more than three weeks in advance, you can send your request to reservations-ub@maastrichtuniversity.nl. Make sure to include the date, time you want to book the studio for, and your name.

Prepare your PowerPoint

It is important to prepare your PowerPoint presentation in advance. Make sure to put your script in the notes of your PowerPoint. They will automatically be converted to text on the autocue, making it easy for you to read your text while presenting in the studio. If you want to add animations or transitions to your slide, do so as well. This will work during your studio recording.

Choose your position
In the studio, you can choose separately for each slide where you want to be visible during recording. There are three options:

  • PPT Only (see only the slide, hear your voice);
  • PPT Picture in Picture (you are visible next to your slide in the bottom left corner);
  • PPT Presenter (you are visible in front of your slide).

While preparing, you can consider the placement of your text and images on the slides, and where you want to be visible in the recording. Save your PowerPoint on a USB-drive. You will need this to operate the studio software.

Add additional media
If you choose to add additional media to your PowerPoint, such as videos or music, make sure to download the music or video first (beware of copyright), then embed it onto your PowerPoint slide. Change the settings so that the music/video starts playing automatically; it does not work in the studio to start it by the click of a button.

Instructions & tips

Options and instructions
The instruction manual is available in the studio. Please make sure to follow the steps in the manual. The studio is meant for recording only, editing needs to happen on your own computer. You can choose between the advanced template (including the UM leader, title and outro) or a simple template without the UM leader or title (recording only your presentation).

Tips

  • Make sure not to wear green clothes when using the studio, as this will make you invisible in front of the green screen. For more tips on clothing, take a look at the filming tips & tricks.
  • Don’t forget to take your PowerPoint presentation with you on a USB-drive!
  • We recommend filming short recordings, max. 15-20 minutes per video. Longer videos are possible, but will take a lot longer to transfer to your USB-drive. Take this into account when making your booking.
  • Make sure to have enough storage space on your USB-drive! For a normal presentation recording, you need about 100 MB per minute of film. Adding effects, video or movement will make the size of the video bigger. For big/long videos, consider taking an external hard drive with you.

Use the Podcast Studio at the Inner City Library

A podcast is a digital audio recording that is used to discuss one or more particular topics. A host holds a monologue, leads a discussion with other participants, or conducts an interview on this topic, in order to give in-depth information or opinions. Often, these episodes are offered on a podcast platform as part of a series.

At the library, we have professional podcast equipment available in a separate studio room, as part of the MakerSpace facilities. Navigate the toggles below to find more information on how to book and use it.

Note: the current, bare room that is used for podcast recordings will be redesigned and turned into a proper podcast recording & media editing studio. Pending equipment and labour, this studio will be opened by the end of 2022/the beginning of 2023. Stay tuned for more information. The podcast recording equipment will continue to be available during the reconstruction process, temporarily in a different room when necessary to limit disturbance to your recording.

Book the Podcast Studio

You can book the Podcast Studio through the UM Resource Booker.  Go to Inner City Library: Special Facilities, and select the Podcast Studio. You can book the studio maximum three weeks in advance. At the start of your chosen time slot, pick up the key at the Library Information Desk. They will also explain where you need to go.

For staff/teachers only: if you want to book the studio more than three weeks in advance, you can send your request to reservations-ub@maastrichtuniversity.nl. Make sure to include the date, time you want to book the studio for, and your name.

Instructions & manuals

Options and instructions
The instruction manual is available in the studio, but you can also find them linked below. The manual gives you instructions and tips on how to prepare your podcast, as well as how to use the equipment in the studio.  The studio is meant for recording only, editing needs to happen on your own computer. However, we are working on including computers for video and podcast editing in this studio. Stay tuned for updates!

Manuals

Use recording apps & tools

You can also choose to use (online) recording apps and tools to help you film your footage. There are a few tools that are licensed and supported by the UM. These are for recording only. We also give you some other (free) suggestions that you could use, for example when you want to make a screencast, pencast or animation. Choose the tool that best suits your video needs.

MyMediasite

Mediasite is licensed by the UM

MyMediasite is an add-on for Mediasite that is available for all UM staff. It allows you to make video presentations and manage them on your own laptop or PC.

Go to the Mediasite page to learn more and find instruction manuals. On this support page you find contact information for support with Mediasite. 

WebClip2Go

WebClip2Go is licensed by the UM

This is the software used in the DIY Video studio. Navigate to the DIY Video Studio information on this page to learn more about how to use the studio. You can also take a look at their official website.

 

Animation apps & tools

Animation is a wide genre that includes different techniques, such as taking photos and drawing frames. You often need a combination of tools for animation. Examples of animation are hand-drawn animations and stop motion. Note that none of the suggestions below are licensed by the UM, but (online) free to download and use options.

  • Stop-motion animation is made by placing photos in sequence. In order to ‘animate’ your characters or objects, you move them each time you take a photo. Use dolls, LEGO’s, or (clay) figures, and add music or voice in post-production. There are many websites online that give you tips on how to do this.
  • For a hand-drawn animation, you can use the tools mentioned under screencast and pencast. Some other apps & tools that could be helpful for animations are listed here. Many more (open source) software for animations can be found online.

Powtoon
Powtoon is an online application for creating animations with predesigned characters and objects and customizable animations. Quick and easy quality results. Free option to create and store your videos online. Free version with restrictions or a monthly plan.
Official website | Tutorials

OpenToonz (open source)
Free to use animation production software for making 2D animations. Easy to use, and provides many plug-ins for different effects
Official website | Tutorial

Pencil2D
Hand-drawn animation software with a minimalist design, easy to use interface and perfect for beginners. Free to download and use, with many tutorials available online.
Official website | Tutorials

Pencast apps & tools

A pencast is a video clip of a hand writing text, formulas or making a drawing, coupled with audio commentary. They can be both live-streamed or recorded, plain or interactive, depending on the combination of hardware and software that you use. Different styles are:

  • Kahn style pencast: a black background with writing in different colours.
  • Writing-on-paper pencast: a hand writing or drawing on a sheet of paper.

For both styles, various tools are available, such as digital pens, drawing software or screen capture software. Here we list a few suggestions. Of course, you can also simply make a close-up recording of your own hand writing or drawing on paper. Note that none of the suggestions below are licensed by the UM, but (online) free to download and use options.

Smoothdraw
Smoothdraw is an easy to use drawing application. It allows you to customise your brushes, background and text colour. Only for Windows (free).
Official website

Krita (open source)
Krita is a drawing application that is fairly straightforward to use, but has more functions than Smoothdraw. It also gives you the option to create layers.
Official website | Tutorial

Explain Everything
Explain everything is a ‘collaborative and interactive whiteboard’ application that can be downloaded for Windows, iOS, Android and Chrome OS. Using a tablet or computer, you can write text and draw on a digital whiteboard (a slide) and import photos, videos and other files.
Official website  | Tutorial

LiveScribe SmartPen for interactive pencast videos
With this SmartPen, you can create interactive videos; you write on dotted paper and the small camera inside records the pen strokes. A microphone inside the pen records your voice. After recording, LiveScribe Pencast is saved as a LiveScribe-PDF. The viewer can click on a word or formula and play back the audio for it.
Official website  | Tutorial 1  | Tutorial 2

Screencast apps & tools

A screencast is a recording of your (laptop) screen, with all the images and actions that are visible at the time of recording. You can couple this with audio commentary. This is useful when you want to record a presentation, or when you want to show how to go through different steps on a website or in certain software programs. Here are a few suggestions of programs to use for a screencast.

PowerPoint
With Powerpoint you can create professional looking videos. The convenience is that most people are already familiar with Powerpoint. You can add narration, text and animation, export to MP4 and upload to Mediasite or Youtube. The videos listed here can help you.
Editing a video in PowerPoint
Adding narration in PowerPoint
Animation in PowerPoint

KeyNote
For Mac users, KeyNote gives you the possibility to do what PowerPoint does, and also edit your videos. You can add narration, text, and animation, export to MP4 and upload to Mediasite or Youtube.
KeyNote video tutorial
Animation in KeyNote

Tech Smith Capture
Capture is a screen recording and screen capturing tool by Techsmith. Strong features are the possibility to upload footage of your screen recording to the cloud and send your recipient(s) the link by email, solving the problem of your video file being too large to send. A second strong feature is the possibility to draw on your screen captures (pictures not videos) to highlight an area. Free to download and use on Mac and Windows computers.
Official website | Tutorial

CamStudio (open source)
CamStudio is free screen capture software to record all screen and audio activity on your computer.
Official website | Tutorial

Use video-making services

Perhaps you do not want to film your own video, or you want a format that is more complicated than your current video skills allow you to make yourself? At the UM we have various options available for you. Use the toggles to find information on the different suggestions. You can also find other video studios available at the UM. If none of these options work for you, you can also take a look at the suggestions for external companies. Be aware that most of the options listed below, are not free!

UM (student) video team

A team of highly skilled students who offer their services in film making, from production and editing to final product. Have a look at the website for more information.

Studio MBB

For recording professional webinars and interviews, studio MBB (Minderbroedersberg) offers high-end equipment and support for the best quality videos. Below you can find a quick overview of their services. On their website you can find more information about the studio and how to get in touch to request a recording. Also get in touch with their specialists to get expert support and advice on your video-making plans!

Service Offer A: Studio Minderbroedersberg
Cost: The following services are included for a flat fee of €500,- per day (morning or afternoon, max. 4,5 hours per session).

Category Service
Venue Room 1169, Minderbroedersberg (MBB) 4-6
  Room reservation and setup
  Scene setup with either standing tables or chairs, decor and lighting adjusted to preferences
Technology 3 PTZ cameras
  3 HD cameras with or without human operators
  Live stream options to every platform
  Recording in uncompressed or compressed formats
  TV screen for presentations in the background
  6 wired microphones
Crew Director (regisseur)
  Cameramen/women
  Audio and light engineer
  Floor manager
  Project manager
  Zoom / lower third / in-screen graphics operator
Catering Catering options include: water, tea, coffee for up to 6 persons
Parking Free parking possible for max. 6 persons
Availability Outside office hours (shows on weekends), we charge extra fees for ensuring the building is open (facility services), and that security (Securitas) and BHV personnel is present.
Extra services The service offer can be expanded based on the request. An individual price tag is calculated following the specific requirements.

 

Service Offer B: Aula Minderbroedersberg
Cost: The following services are included for a flat fee of €500,- per day (morning or afternoon, max. 4,5 hours per session).

Category Service
Venue Aula, Minderbroedersberg (MBB) 4-6
  Room reservation and setup
  Scene setup with either standing tables or chairs, decor and lighting adjusted to preferences
Technology 6 PTZ cameras
  Video mixing equipment for live and hybrid events with audience
  Live stream options to every platform
  Recording in uncompressed or compressed formats
  TV screen for presentations in the background
  12 wired microphones and 4 wireless microphones
Crew Director (regisseur)
  Cameramen/women
  Audio and light engineer
  Floor manager
  Project manager
  Zoom / lower third / in-screen graphics operator
Catering Catering options include: water, tea, coffee for up to 12 persons
Parking Free parking possible for max. 12 persons
Availability Outside office hours (shows on weekends), we charge extra fees for ensuring the building is open (facility services), and that security (Securitas) and BHV personnel is present.
Extra services The service offer can be expanded based on the request. An individual price tag is calculated following the specific requirements.
Science Vision @ FHML & MUMC+

ScienceVision is a multimedia service provider at the UM FHML faculty and the Maastricht Medical Center+, offering professional audiovisual facilities. Services include filming documentaries, instructional videos, and live streaming of events, e.g graduation ceremonies. In two studios at the Randwyck campus, full broadcast facilities like multiple cameras are available for recordings and live streams. In addition, ScienceVision provides a wide range of training programs, including media training. Their services are available to the entire UM community and the academic hospital. MUMC+ related clients are served at reduced costs, faculties other than FHML pay a fee.
This link will take you to their website.

SBE Video studio

The SBE studio can produce various video formats. Examples are recording knowledge clips, animations, short video messages, voice-overs, screencasts, Udacity style tablet capture.

Use of the studio is free for SBE staff. Other faculties pay €150,- for the first 2 hours, with €75,- for every additional 2 hours. AV-support costs €50,- per hour.

Contact video-sbe@maastrichtuniversity.nl for more information and booking.

External filming and animation companies

Of course, you can also use the services of other (professional) video making companies. In order to make sure that the video style and look agrees with that of the UM, the UM video team have compiled a list of preferred suppliers. You can find the information on their website.

Get filming tips & tricks

Watch this short video to get some useful tips & tricks on how to handle the filming of your video footage.

Continue to the “Edit your video” page for tips on what to do with your recorded footage.