Storage Finder

Important information about data processing

The storage finder helps you identify suitable storage solutions for your data. Please consult your information manager or data steward to discuss whether the proposed solutions align with the policies and guidelines of your faculty or service centre.

When handling personal data, you must comply with the General Data Protection Regulation (GDPR). Any processing of personal data must be recorded in your faculty or service center’s GDPR register. To minimize potential privacy and security risks, be careful with any platform not listed in the storage finder and avoid using public cloud services such as Dropbox and Google Drive for storage. For safety tips, consult the ICTS security page. For more information on protecting personal data in compliance with the GDPR, visit the UM website. If you’re conducting research and have more questions, contact rdm-services@maastrichtuniversity.nl.

Notice: The storage finder is a work-in-progress concept. Be aware of mistakes or incomplete information.

Who needs access to the data?

Employee

Student

Guest

Will you share data with colleagues?

Yes - but only within the university

Yes - with people outside the university

More info

Sharing your data means granting specific people access to it. Depending on the data storage solution, you can grant access yourself, or you have to ask an administrator or an information manager to grant access to specific users. You can find more information about access rights (read, write) in each tool

For which domain is the storage needed?

Research

Education

Operations (Support and administrative staff)

How confidential is your data?

Public

Low Confidential

Confidential

Highly Confidential

More info

Public: Data that can be freely accessible to everyone.

Low Confidential: Data that is intended for internal use, but does not contain sensitive or personal information.

Confidential: Data that contains personal data and must be protected from unauthorized access.

Highly Confidential: Data with highly sensitive, the disclosure of which could cause serious harm to data subjects or UM.

See examples on the Storage Tools information page

Storage costs options

No extra costs for me

Free until a certain size

Requires additional funding

More info

Storage costs are normally arranged via your department's cost center. Contact your department head in case additional cost is required.

Does your data exceed 1TB?

Yes

More info

To get an idea of size, 1 TB is about 330,000 photos (assuming an average-sized photo is 3 MB) or about 35 hours of 1080p video.

What is the type of storage you need?

Static

Active

More info

Static Storage (sometimes called "Cold" or Archived Storage) is used for data that needs to keep historical records, or long-term backups.

Active Storage is related to data that is frequently accessed, modified, or used in real-time applications. For instance, cloud drives

Filter results

Who needs access to the data?

Employee

Student

Guest

Will you share data with colleagues?

Yes - but only within the university

Yes - with people outside the university

More info

For which domain is the storage needed?

Research

Education

Operations (Support and administrative staff)

How confidential is your data?

Public

Low Confidential

Confidential

Highly Confidential

More info

Storage costs options

No extra costs for me

Free until a certain size

Requires additional funding

More info

Storage costs are normally arranged via your department's cost center. Contact your department head in case additional cost is required.

Does your data exceed 1TB?

Yes

More info

To get an idea of size, 1 TB is about 330,000 photos (assuming an average-sized photo is 3 MB) or about 35 hours of 1080p video.

What is the type of storage you need?

Static

Active

More info

Cloud Foundation (MS Azure) Storage provided in the Azure tenant of Maastricht University. Different storage types are available (blobs, disks, file shares, tables, queues). … Compare tool:	Database hosting Database hosting (DBaaS) offers a database for storing application data. … Compare tool:
DataverseNL A digital repository where Maastricht University researchers can publish or register research data, making it discoverable, citable and accessible to future research (i.e. FAIR). … Compare tool:	Ldot – Research workflow management A web-based tool for 1) storing participants’ personal and contact data, 2) safeguarding the study logistics and research protocol workflow and 3) communicating with participants … Compare tool:
Maastricht Data Repository (MDR) An in-house solution for the long-term preservation of research data. It keeps data accessible, compliant, and reproducible for as long as it remains relevant. … Compare tool:	Mediasite Maastricht University’s video platform for recording lectures, uploading, managing, and safely sharing videos. … Compare tool:
SURF Research Drive Secure, cloud-based storage for research data, facilitating collaboration with other institutions, industry, or international partners. … Compare tool:	SURFdrive A personal cloud storage service for Dutch education and research that allows users to store, synchronize and share files easily. … Compare tool:
UM Microsoft Onedrive Storage and sharing of personal business files … Compare tool:	UM Microsoft Sharepoint An integrated collaboration environment for storing, sharing and editing files with multiple people simultaneously. It also enables you to host your own SharePoint page using templates. … Compare tool:
UM Microsoft Teams An integrated collaboration environment for storing, sharing and editing files with multiple people simultaneously. You can also chat with colleagues. … Compare tool:	UM Network Drive: I-drive (Personal) Storage on a high-performance platform via network shares, accessible only to the user. … Compare tool:
UM Network Drive: J-drive (Org) Storage of organisation-specific data on a high-performance platform via network shares. … Compare tool:	UM Network Drive: K-drive (Apps) Storage of application data on a high-performance platform via network shares. … Compare tool:
UM Network Drive: L-drive (Projects) Storage of project data on a high-performance platform via network shares. … Compare tool:	UM Network Drive: N-drive (Education) Storage of education data on a high-performance platform via network shares. … Compare tool:
UM Network Drive: P-drive (Research) Storage of research data on a high-performance platform via network shares. … Compare tool:

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Storage Finder

Important information about data processing

Cloud Foundation (MS Azure)

Database hosting

DataverseNL

Ldot – Research workflow management

Maastricht Data Repository (MDR)

Mediasite

SURF Research Drive

SURFdrive

UM Microsoft Onedrive

UM Microsoft Sharepoint

UM Microsoft Teams

UM Network Drive: I-drive (Personal)

UM Network Drive: J-drive (Org)

UM Network Drive: K-drive (Apps)

UM Network Drive: L-drive (Projects)

UM Network Drive: N-drive (Education)

UM Network Drive: P-drive (Research)

Maastricht University Library

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