Important information about data processing

Your research project must be registered in your faculty’s GDPR register if it involves processing personally identifiable information. The registration consists of a risk assessment classified under CIA—Confidentiality, Integrity, and Availability— evaluated through a Data Protection Impact Assessment (DPIA) within the GDPR framework. It is important to avoid using public cloud services (e.g., Dropbox, Google Drive) for storage. Or in general, be careful with any platform that is not listed in the Data Processing & Storage Finder to minimize potential privacy and security risks. Comply with relevant policies when using UM tools and software and consult the ICTS security page for safety tips. Before settling on a solution, finalize your registration and assess your project’s specific security and privacy needs. Should you encounter any uncertainties, contact your faculty’s data steward or rdm-services@maastrichtuniversity.nl for personalized advice.

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UM I-drive (Personal) – Managed File Services (MFS)

MFS is available to all UM Employees and Students. External parties (without a UM account) cannot get access to the MFS service. The I-drive is a network drive for personal work-related data, data are stored on Maastricht University data centers.

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UM J-drive (Org) & L-drive (Projects) – Managed File Services (MFS)

MFS is available to all UM Employees and Students. External parties (without a UM account) cannot get access to the MFS service. The P-drive is a network drive for data storage within the organisation, the L-drive for project data storage.

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UM LDWizard

The LDWizard helps you to convert spreadsheets to Linked Data (RDF) relevant to the Humanities and Social sciences. It will guide you through a straightforward process to map the different columns to a type and properties, in order to create valid Linked Data entities.

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UM Microsoft Onedrive

UM Microsoft OneDrive is the institutional version of Microsoft OneDrive, offering secure cloud storage and file-sharing services specifically configured for Maastricht University staff and is synced with MS Teams.

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UM Microsoft Teams

Microsoft Teams is a messaging application – a workspace for real-time collaboration and communication, meetings, file and app sharing.

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UM P-drive (Research) & R-drive (RDM) – Managed File Services (MFS)

MFS is available to all UM Employees and Students. External parties (without a UM account) cannot get access to the MFS service. The P-drive is a network drive for research data.

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UM Plesk environment for Web Hosting

Free format websites based on several CMS-es can be hosted within UM’s Plesk environment. Domain name hosting (within the .NL or .EU domain) and certificates for secure data transmission are included as part of this service.

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Virtual Research Environment – VRE (MS SharePoint)

The Virtual Research Environment (VRE) combines filesharing, communication and collaboration in one tool. The University Library offers the VRE powered by Microsoft Sharepoint as a collaborative platform. The VRE facilitates the production of joint research papers. Multiple collaborators from different institutions and locations can edit shared document within a VRE.

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