Data Processing & Storage Finder

Important information about data processing

Your research project must be registered in your faculty’s GDPR register if it involves processing personally identifiable information. The registration consists of a risk assessment classified under CIA—Confidentiality, Integrity, and Availability— evaluated through a Data Protection Impact Assessment (DPIA) within the GDPR framework. It is important to avoid using public cloud services (e.g., Dropbox, Google Drive) for storage. Or in general, be careful with any platform that is not listed in the Data Processing & Storage Finder to minimize potential privacy and security risks. Comply with relevant policies when using UM tools and software and consult the ICTS security page for safety tips. Before settling on a solution, finalize your registration and assess your project’s specific security and privacy needs. Should you encounter any uncertainties, contact your faculty’s data steward or rdm-services@maastrichtuniversity.nl for personalized advice.

Who needs access to the data?

Employee

Student

Guest

Will you share data with colleagues?

Yes - but only within the university

Yes - with people outside the university

More info

Sharing your data means granting specific people access to it. Depending on the data storage solution, you can grant access yourself, or you have to ask an administrator or an information manager to grant access to specific users. You can find more information about access rights (read, write) in each tool

How confidential is your data?

Basic

Sensitive

Critical

More info

What is the impact if an unauthorized person gains access to the data and what if the data is leaked?

The classification of the impact falls in three categories:

Basic: Non-public research data, long term interruption or invalidation of research, personal data of moderate amount of individuals or sensitive personal data of small number of individuals.
Sensitive: Publication restrictions, reputation damage to researcher and University, patents or contractual agreements, sensitive personal data of moderate amount of individuals or non-sensitive personal data of large number of individuals.
Critical: Far reaching contractual obligations, exclusion from future grants or life-threatening research, highly sensitive personal data of individuals or personal data of huge number of individuals.

Storage costs options

No extra costs for me

Free until a certain size

Requires additional funding

More info

Storage costs are normally arranged via your department's cost center. Contact your department head in case additional cost is required.

Does your data exceed 1TB?

Yes

More info

To get an idea of size, 1 TB is about 330,000 photos (assuming an average-sized photo is 3 MB) or about 35 hours of 1080p video.

Do you need high transaction or transfer rates

Yes

More info

The more data and the more divided it is in files or directories, the more performance you need from the storage solution.

What is the type of storage you need?

Static

Dynamic

More info

Active Storage is related to data that is frequently accessed, modified, or used in real-time applications. For instance, cloud drives.
Static Storage (sometimes called "Cold" or Archived Storage) is used for data that needs to keep historical records, or long-term backups.

For which domain is the storage needed?

Research

Education

Operations (Support and administrative staff)

Filter results

Who needs access to the data?

Employee

Student

Guest

Will you share data with colleagues?

Yes - but only within the university

Yes - with people outside the university

More info

How confidential is your data?

Basic

Sensitive

Critical

More info

What is the impact if an unauthorized person gains access to the data and what if the data is leaked?

The classification of the impact falls in three categories:

Basic: Non-public research data, long term interruption or invalidation of research, personal data of moderate amount of individuals or sensitive personal data of small number of individuals.
Sensitive: Publication restrictions, reputation damage to researcher and University, patents or contractual agreements, sensitive personal data of moderate amount of individuals or non-sensitive personal data of large number of individuals.
Critical: Far reaching contractual obligations, exclusion from future grants or life-threatening research, highly sensitive personal data of individuals or personal data of huge number of individuals.

Storage costs options

No extra costs for me

Free until a certain size

Requires additional funding

More info

Storage costs are normally arranged via your department's cost center. Contact your department head in case additional cost is required.

Does your data exceed 1TB?

Yes

More info

To get an idea of size, 1 TB is about 330,000 photos (assuming an average-sized photo is 3 MB) or about 35 hours of 1080p video.

Do you need high transaction or transfer rates

Yes

More info

The more data and the more divided it is in files or directories, the more performance you need from the storage solution.

What is the type of storage you need?

Static

Dynamic

More info

Active Storage is related to data that is frequently accessed, modified, or used in real-time applications. For instance, cloud drives.
Static Storage (sometimes called "Cold" or Archived Storage) is used for data that needs to keep historical records, or long-term backups.

For which domain is the storage needed?

Research

Education

Operations (Support and administrative staff)

Cloud Foundation (MS Azure) Storage provided in the Azure tenant of Maastricht University. … Compare tool:	Database hosting Database hosting (DBaaS) provides a managed database environment for applications. Databases are hosted on the UM MS SQL platform within a secure, centralised ICTS infrastructure. Hardware, software, updates, security patches and backups are managed ac … … Compare tool:
DataverseNL DataverseNL, supported by the University Library, is a digital repository available to UM researchers, where one can publish or register research data during the research process and after its completion to make it discoverable, citable and accessible to future research (i.e. FAIR). … Compare tool:	Ldot – Research workflow management Ldot is a web-based tool, designed to monitor the study logistics and guard the progress of your research project. It supports the study workflow by indicating which actions should be performed for which study subject at what time. … Compare tool:
Maastricht Data Repository (MDR) Maastricht Data Repository is a data management platform designed to provide researchers with a convenient and secure place to store and manage their data. Enrich your data sets with metadata and automatically get a persistent identifier for all data s … … Compare tool:	Mediasite Mediasite is Maastricht University’s video platform for recording, uploading, managing and sharing videos. It supports lecture recording, livestreaming, video assignments and secure sharing with students, staff and external audience. … Compare tool:
SURF Research Drive SURF Research Drive offers a lot of storage capacity for research data and facilitates collaboration with other institutions, industry, or international partners. Research Drive enables you to store and share your research data in an online environment, and synchronise it across diverse devices. … Compare tool:	SURFdrive With SURFdrive, store, synchronise and share your files easily and securely in SURF’s community cloud. SURFdrive is the personal cloud storage service for Dutch education and research. … Compare tool:
UM Microsoft Onedrive UM Microsoft OneDrive is the institutional version of Microsoft OneDrive, offering secure cloud storage and file-sharing services specifically configured for Maastricht University staff and is synced with MS Teams. … Compare tool:	UM Microsoft Sharepoint Work together to store and share files and create Sharepoint pages … Compare tool:
UM Microsoft Teams Work together and store and share files … Compare tool:	UM Network Drive: I-drive (Personal) MFS is available to all UM Employees and Students. External parties (without a UM account) cannot get access to the MFS service. The I-drive is a network drive for personal work-related data, data are stored on Maastricht University data centers. … Compare tool:
UM Network Drive: J-drive (Org) MFS is available to all UM Employees and Students. External parties (without a UM account) cannot get access to the MFS service. The P-drive is a network drive for data storage within the organisation, the L-drive for project data storage. … Compare tool:	UM Network Drive: K-drive (Apps) Network share on high-performance platform for storage of (network) applications. … Compare tool:
UM Network Drive: L-drive (Projects) Network share on high-performance platform for data storage of projects. … Compare tool:	UM Network Drive: N-drive (Education) Network share on high-performance platform for data storage for educational purposes. … Compare tool:
UM Network Drive: P-drive (Research) MFS is available to all UM Employees and Students. External parties (without a UM account) cannot get access to the MFS service. The P-drive is a network drive for research data. … Compare tool:

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Important information about data processing

Cloud Foundation (MS Azure)

Database hosting

DataverseNL

Ldot – Research workflow management

Maastricht Data Repository (MDR)

Mediasite

SURF Research Drive

SURFdrive

UM Microsoft Onedrive

UM Microsoft Sharepoint

UM Microsoft Teams

UM Network Drive: I-drive (Personal)

UM Network Drive: J-drive (Org)

UM Network Drive: K-drive (Apps)

UM Network Drive: L-drive (Projects)

UM Network Drive: N-drive (Education)

UM Network Drive: P-drive (Research)

Maastricht University Library

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