Your doctoral thesis

Are you about to finish your PhD at Maastricht University? Then you are required, by article 22 of the “Regulations for obtaining the doctoral degree at Maastricht University” [PDF], to send a digital copy of your doctoral thesis to the Maastricht University Library. You must do this at the latest three weeks before the date of the degree ceremony.

Submit in two steps

Submit your doctoral thesis in two steps

Follow steps one and two to submit, deposit and publish the e-version of your doctoral thesis. Optional steps are requesting a DOI or an ISBN for your work.

Step 1 - Statement of approval and embargo
  • Before submitting your doctoral thesis, please download the statement of approval [PDF] and fill in what applies to your doctoral dissertation.
  • When signed you can upload this file together with your doctoral thesis in the submission form (step 2).
  • For more information about publisher’s policies for unpublished articles, see our Copyright Information Point.
Step 2 - Submit your doctoral thesis

Please use this link to send us the individual files of your dissertation.

If the link does not work on your device, please send an email to and attach the following documents:

  1. The thesis [PDF]
  2. The propositions (PDF file)
  3. The summary (PDF file)
  4. The cover (JPG image file)
  5. The signed Statement of Approval (see Step 1)


Optional: request a DOI to include in the hard-copy

When the date of your defence is set, we will prepare a DOI (Digital Object Identifier, a unique and persistent link to your work) for registration which will refer to your doctoral thesis on the Research Information portal. We will register and activate this DOI after you submit a digital copy of your doctoral thesis.

If you want to include your DOI in the hard copy of your dissertation, we can send it to you before printing. Please send your request to after your defence date has been set.

From a scholarly communication point of view, you should use your DOI in your communication and online to link to your dissertation instead of sending files. This will add to your visibility and reputation.

Optional: request an ISBN for your dissertation

Before finalising your PhD thesis, you can ask the library to register an ISBN. There are no costs involved.


More information

Worldwide dissemination

The repository team will archive and publish your dissertation online via Maastricht University | MUMC+ Research Information and share the metadata via Netherlands Research Portal and OAlster (international open-access index). Google Scholar, Unpaywall and ORCID also index the UM Research Information portal.

Research Data Storage

See the Publishing and Archiving guide via the UM Research Data Management portal to find more information about storing your research data.

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