EndNote

1.About EndNote #

 

EndNote is a software program that helps you collect and keep track of your references, and easily insert them into your research documents as in-text citations, footnotes or a bibliography in any of a large number of citation styles. Besides citation styles, a lot of manuscript Word templates are available in EndNote as well.

EndNote X8.0.1 is the supported standard and is compatible with Office 2010 as installed on the UM student workstations and Athena desktop computers.

 

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Last updated on Sunday 1 October 2017

2.Availability and user support #

  

Support

Maastricht University (UM) has a license for EndNote so you can use the program at the campus computers and/or install the program on a computer for home use.

EndNote X8.0.1 is the supported standard, although older versions are supported as well. 

EndNote X7 and X8 for MAC is NOT supported but you can check the http://mac.unimaas.nl/ software page for extra MAC user information.

Although we do not support EndNote for MAC, this How To Use EndNote in 6 Minutes video (Macintosh Version) might help!

Support for MUMC staff

MUMC  has a license for EndNote. Support via Berto Bleijlevens en Ronald Slijpen (tel. 75111).
Please note UM staff can make use of the manual (in PDF) on Installing EndNote on your computer for home use.

Availability

Before downloading and installing EndNote for home use, check the ‘System and Software Requirements’ information, and follow the instructions under ‘Installing EndNote on your computer for home use’.

EndNote X8.0.1 – including EndNote for MAC are available on the ICT Service Centre license software page.

When prompted to enter your username and password, make sure to type the prefix unimaas\ … before your username (unimaas\username).

 

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Last updated on Sunday 1 October 2017

3.Installing EndNote on your computer for home use #

    

Manual (in PDF) on Installing EndNote on your computer for home use.

   

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Last updated on Sunday 1 October 2017

4.System and Software Requirements #

    

For Windows and Macintosh compatibility and system requirements, please visit: http://endnote.com/product-details/compatibility

   

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Last updated on Sunday 1 October 2017

5.EndNote - Problem shooting #

    

Most problems occur when an EndNote library (.enl) and the associated .data directory are uploaded and stored in a cloud service like Dropbox, Google Drive, OneDrive, Box, Apple iCloud, Spideroak, etc. The same applies to Word documents containing EndNote code.

These cloud services encrypt or compress your EndNote – and Word files – in such way that they will become corrupt. Often resulting in a complete crash of the EndNote program when you want to open these cloud-stored files.

It is strongly advised to use other means to transport EndNote files and Word files containing EndNote code (Email, USB, etc.).  

   

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Last updated on Sunday 1 October 2017

6.EndNote training and workshops #

  

UM students, staff and alumni can register for training sessions and workshops, offered on a regular basis:

 

Some problems with Endnote can be solved yourself by looking on the internet, however for some problems, it is hard to find information. The speaker in this course did a great job solving all problems and even provided tips and tricks on more advanced uses of Endnote. Even though I had already quite some experience with Endnote, I still learned some new tips and tricks from this course. Therefore, I would recommend this course to everybody involved in research.

 Bas Van Hooren, MSc Human Movement Sciences

    

Recently, I attended the EndNote Advanced workshop after following the introductory workshop of EndNote, which was of added value since I was already using the program for organizing my references and writing. Especially the advanced workshop was very useful in a way that I now understand more of how to use EndNote most efficiently and even more important, how to prevent problems while using the program. The teacher was very enthusiastic, knowledgeable, was open to any type of questions and could answer them correctly. Attending the 2-hour course will save me lots of time when writing my next article.

Linda Hoek, PhD student

   
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Last updated on Sunday 1 October 2017

7.Manuals and Online tutorials (SIMs) #

   

    

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Last updated on Monday 2 October 2017

8.UM filters and UM Connection files #

   

UM filters for EndNote

From a lot of databases, references can be downloaded to EndNote in a direct manner. But for some databases, the database record structure has to be converted to fit EndNote’s record structure. This is accomplished with so-called ‘Import Filters’ stored in EndNote’s Filter folder/directory. For some databases, EndNote is missing these filters and they have to be created – i.e. the UM filters (see table below). The university library makes sure that these filters are included in EndNote as installed on the student workstations, and the Athena desktop computers of employees on which EndNote is installed.

When downloading references from PiCarta (Dutch Central Catalogue NCC-OLC) to import into EndNote, please read the appropriate PDF manual carefully. 

When you want to use the UM filters in EndNote on your own computer, you can download these UM filters from the table below. When you download filters, make sure you save them in the Filters folder of EndNote on your computer. Once again, the University Library makes sure that these filters are included on workstations, and the Athena desktop computers for employees on which EndNote is installed.

Connection files – online search

From within EndNote it is also possible to perform an online search in certain databases and transfer the data into your EndNote library directly (e.g. PubMed or PsycINFO). This is accomplished with so-called ‘connection files’ which are stored in EndNote’s ‘connection files’ folder, and with which a direct link can be established between EndNote and the database to be searched. For some databases, EndNote is missing these connection files and they have to be created – i.e. the UM connection files (see table below). The university library makes sure that these connection files are included in EndNote as installed on the student workstations, and the Athena desktop computers of employees on which EndNote is installed.

When you want to use the UM-connection files in EndNote on your own computer, you can download these connection files from the table below. When you download connection files, make sure you save them in the connection files folder of EndNote on your computer. Once again, the University Library makes sure that these files are included on workstations, and the Athena desktop computers for employees on which EndNote is installed.

Using connection files to perform an online search, limits the search options compared to the options which the native interfaces of the databases offer.

Using EndNote’s online search often imports references in a standard reference/document type which has to be corrected manually. To keep the correction of imported references to a minimum – i.e. to make sure that the imported data correspond as much as possible to the reference types in EndNote – the use of import filters is often more appropriate.

For more information and on how to convert Windows filters to Mac filter go to Mac Users

UM Filters

    

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Last updated on Monday 2 October 2017

9.Finding Full text with EndNote #

   

With EndNote it is possible to search directly for an article’s full text. To get the most out of this extra service, some settings have to be entered when using EndNote on your own computer. This is not a fool proof mechanism but can help to import PDF documents into EndNote.

Manual (in PDF) on Finding Full text with EndNote.

   

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Last updated on Monday 2 October 2017

10.How to deal with abbreviated journal titles #

   

Manual (in PDF) on How to deal with abbreviated journal titles.

  

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Last updated on Monday 2 October 2017

11.How to share your library or create a new team library #

    

With EndNote it is possible to share your library for research collaboration or to create a team library. 

More information on sharing your library.

  

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Last updated on Monday 2 October 2017

12.EndNote & Reviews (systematic) - some tips and tricks #

   

EndNote has some features that might be of great help when you want to write a review or conduct a systematic review. 

In the two articles downloadable in PDF – one describing the ‘de-duplication’ method, and the other on ‘reviewing retrieved references’ – it is stated that styles and a filter need to be installed. This might NOT be necessary when EndNote is already pre-installed on your computer. Please check the available styles and filters in your EndNote version, when already installed.

When using EndNote on a stand-alone computer for home use, or when EndNote is not available on your UM-computer, the extra files can be downloaded from the UM-network under N:\UB_UB\Endnote (Filters and Styles). The names as used in the Filter and Styles directory correspond to the names as used in the two articles. When you do not have access to the N:-drive, please follow the instructions as described in the articles.

Because some people seem to have problems understanding the “de-duplication” method in writing, a downloadable flowchart has been created depicting the steps to take, to make the de-duplication process as effective as possible. In addition, the flowchart describes a method to correct for abbreviated journals titles from PubMed, which makes the semi-automatic de-duplication with EndNote even more effective. 

   

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Last updated on Monday 2 October 2017
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Contact & Support

For questions or information, use the web form to contact a library specialist.

 

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